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Workflow Approval: Approval Software and Technology

A business or individual desires to be as productive as possible. Technology has made it easier and quicker to complete tasks electronically that once was done manually. Using a workflow approval allows documents and other items to be stored in SharePoint and then routed to others for approval. This process helps businesses to speed up and be more efficient with information and data they share with others. It “automatically routes the document or item, assigns tasks and tracks their process, and sends reminders and notifications when needed.”

At the onset of adding Approval workflow to your site collection, library or list you can specify if the tasks are going to run one after another or all at once and how many individuals will be participating. Participates will be assigned a task, and the person can approve, reject or request a change. The owner can monitor and make modification while the workflow is running. The approval process is streamlined and standardized; this means less work for the person running the program and quality end results.

As companies produce more advanced technical software, it creates opportunities for innovation. It allows business to create documents and items on a computer that was not possible a decade ago. As software becomes more advanced, it enhances the development and empowers businessmen and women and allows them to do so much more electronically.  Advances in technology have enabled businesses to condense administration tasks and collaborate with others in another room, another building, another state and even another country.

Software like Approval workflow can be used in areas of a business such as supplies and logistics, finance and administration, employee promotion, rewards and compliance and policy. When your business needs supplies, equipment, etc., by automating the approval process, you can keep business operations running smooth and receive what you need quicker. Budget and invoice can also be vastly improved using this program.  Administration can quickly approve a promotion or reward for a deserving employee electronically or deny it if they feel it is not deserved. In the area of compliance and policy, approval software allows for confidentiality between supervisors and top level manage when disciplinary action is required. It can reduce redundant tasks, cut down on the risk of errors, diminish time spent waiting on approvals and track progress.

Workflow Approval software provides a fast, secure, efficient way to manage the development of a process from a centralized status page and is more efficient than manual approval. You do not have to go to each participate individually; you can do it from one single computer.  Businesses can save a substantial amount of money when they can contact every person they need through e-mail, and each one can get on a computer where they are located, and an item or document can be immediately  directed to their computer. This allows each recipient to accept, denial, request a change or reassign a task.

Source:

https://support.office.com/en-us/article/All-about-Approval-workflows-078c5a89-821f-44a9-9530-40bb34f9f742

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